Choose by the task, not the hype

Tools & resources

A small, practical selection of tools, plus reusable templates. Start with what you need to do and check the current access terms before paying.

A tool is only useful if it fits your job

Choose one small task, test with fictional material and judge the output before committing to a subscription. A familiar tool may be enough. These are starting points, not a ranking or a promise that every feature is available in your account.

Sources checked: 21 October 2026. Free access, trials, usage limits, model availability and paid features can change by country, account and plan. Follow the official links for current details. This website does not sell access to these products.

Assistants, research and writing

ChatGPT ↗

A conversational assistant for drafting, explaining and organising information. Useful for someone who wants one place to practise everyday prompts.

Try first: Ask it to turn three fictional notes into a checklist.

Watch for: It can invent facts and citations. Open sources yourself; review upload privacy settings.

Access: Free and paid access; feature-specific limits vary. Official details ↗.

Claude ↗

An assistant for working with language and ideas. Consider it for drafting, summarising and examining alternative wording.

Try first: Rewrite a fictional customer message without changing its delivery promise.

Watch for: A polished rewrite can still alter a fact. File and tool access depend on your plan.

Access: Free and paid plans; usage limits apply. Official details ↗.

Gemini ↗

Google’s AI assistant. Consider it if you want to practise conversations in a Google account you already use.

Try first: Ask for a three-day study plan, then check the time totals.

Watch for: Check source claims and connected-app permissions. Do not assume every feature is included.

Access: Free access and paid subscriptions; availability varies. Official details ↗.

For research, all three can help frame questions and organise supplied evidence. Where search is available, it still needs verification. Practise a research plan before treating an answer as a source.

Images and video

Adobe Firefly ↗

Generative creative tools for image concepts and other media. Consider it when you want to explore a visual brief with dedicated creative controls.

Try first: Try one unbranded product concept from the image lesson.

Watch for: Models and controls differ; inspect product fidelity and current terms before commercial use.

Access: Limited free access and paid options; generation allowances vary. Official details ↗.

Runway ↗

Creative image and video tools. Consider it for testing a short shot rather than asking for an entire commercial at once.

Try first: Animate one permitted reference with one simple motion.

Watch for: Subject consistency is not guaranteed; generation consumes credits and model access varies.

Access: Free exploration with limited credits and paid plans. Official details ↗.

ChatGPT and Gemini also offer image capabilities, subject to current access. Use the image walkthrough to assess results, and the video lesson to plan shots before using credits.

AI-assisted building

Replit ↗

An environment for creating and previewing software with AI assistance. Consider it for a small project with explicit requirements.

Try first: Use the browser-only cost calculator brief and run every test case.

Watch for: Generated code needs review. Publishing, compute and connected services can have separate costs and security implications.

Access: Free entry options and paid plans; inspect current usage and publishing terms. Official details ↗.

Official first-app walkthrough ↗. Keep your first version local or in a preview and do not connect secrets or payments just to test a layout.

Automation

Zapier ↗

An app-connection platform organised around triggers and actions. Consider it when the apps you already use have suitable connectors.

Try first: Map a form response into a test row before adding an email action.

Watch for: Multi-step workflows and some connectors may need paid access; check task limits.

Access: Free and paid options; confirm the exact workflow requirements. Official details ↗.

Make ↗

A visual workflow builder using modules and scenarios. Consider it when seeing the data flow helps you understand the process.

Try first: Follow one test record through two modules and inspect the fields.

Watch for: Credits are consumed by workflow activity. Complex routing needs careful tests.

Access: Free account entry and paid plans; check current credits and scheduling limits. Official details ↗.

n8n ↗

A workflow tool using connected nodes, with hosted and self-hosted options. Consider it if you want more control and are prepared to learn the setup.

Try first: Follow the official first-workflow tutorial using sample data.

Watch for: Self-hosting needs maintenance, security and infrastructure. Do not confuse software access with zero operating cost.

Access: Hosted trial and paid plans; self-hosted options have their own terms and costs. Official details ↗.

Learn the workflow first. This site does not connect any of these products to your accounts.

Editing and productivity

Canva ↗

A design and editing tool for layouts, presentation material and short videos. Consider it for assembling generated assets with accurate text and captions.

Try first: Create a simple page with a permitted image and add the heading yourself.

Watch for: Templates, stock media, AI features and export options have different licensing or plan restrictions.

Access: Free and paid plans; check the specific asset and feature. Official details ↗.

A plain document or spreadsheet is also useful for prompt notes, comparison tables and test results. Do not add a new subscription just to keep a checklist.

Templates you can actually reuse

Replace the bracketed parts before using a template. Remove anything irrelevant. Keep private information out, and judge the result against your brief rather than assuming that following a framework guarantees quality.

First-prompt template

Help me [task]. This is for [audience]. Use these confirmed details: [facts]. Return [format]. Keep within [length, tone or other limit]. Do not invent missing details; ask me if something essential is missing.

Prompt-improvement checklist

What task am I asking for? What facts and audience does it need? What should the answer look like? What must it preserve or avoid? Would one example clarify the style? How will I check the result? What one follow-up would improve the weakest part?

AI image prompt framework

Purpose: [message and audience]. Subject: [what matters visually]. Setting: [where it appears]. Composition and framing: [position, crop, perspective]. Light and mood: [direction, softness, atmosphere]. Reference: [permission and what to preserve]. Output: [aspect ratio and space for later text]. Review: [accuracy, artifacts, rights, misleading implications].

AI video shot-planning framework

Project message: [one point]. Final length and aspect ratio: [target]. For each shot: [duration, subject, action, camera, light, reference, audio]. Continuity: [details that stay the same]. Editing: [order, trims, captions, sound permissions]. Review: [duration total, visual errors, claims, captions and consent].

Automation planning template

Trigger: [event]. Input fields: [minimum necessary data]. Actions: [ordered steps]. Conditions: [continue, route, stop]. Duplicate key: [event identifier]. Failure handling: [owner, status, retry rule]. Tests: [valid, missing field, repeated event, partial failure]. Privacy: [permissions, access and retention decision].

AI-generated website testing checklist

Check every navigation link and button. Try forms with valid, blank and invalid inputs. Confirm whether a form really submits and where data goes. Verify calculations with known answers. Test keyboard use, visible focus and phone widths. Check text, images and important claims. Confirm what persists after reload. Look for exposed secrets and unnecessary data collection. Review permissions and get experienced security help before production use. Repeat earlier tests after changes.

Make one template your own

Choose a real low-risk task, fill in a template with fictional details and write down three success criteria. Run it or draft an answer yourself. Revise one line based on what was unclear. Keep the revised template with a note explaining when it helps.

Go FurtherOptional challenge. Come back whenever you’re ready.

Test the same template on two different audiences. Keep the facts fixed. Identify which instruction controls tone and which controls accuracy; change only the tone instruction and compare.